In order to work in Ireland a non-EEA National, unless they are exempted, must hold a valid employment permit. Please review the Eligibility and requirements for an employment permit if you are unsure of your eligibility to apply for this vacancy. NexaFlow AI Limited, an Irish-registered software company based in Midleton, County Cork, is seeking a full-time Office Manager to work remotely within Ireland.

NexaFlow provides artificial intelligence, software development and workflow-automation services to businesses across Ireland, the UK and Europe. We are looking for a highly organised and technically capable individual to manage the company’s daily office administration and provide professional support to directors, employees, contractors and clients.

Key responsibilities include

• Managing correspondence, emails, telephone enquiries and digital records.

• Organising meetings, appointments, calendars and follow-up actions.

• Preparing letters, reports, presentations and general business documents.

• Maintaining employee, contractor, supplier and client records.

• Supporting staff recruitment, onboarding, attendance and payroll administration.

• Maintaining Microsoft 365, shared folders, CRM records and other office systems.

• Coordinating office supplies, software subscriptions and service providers.

• Processing invoices, recording expenses and supporting payment administration.

• Maintaining company policies, registers and compliance documentation.

• Ensuring that personal and confidential information is handled in accordance with GDPR.

• Supporting directors with administrative tasks, reporting and deadline monitoring.

• Communicating professionally with clients, suppliers and external organisations.

• Helping to maintain efficient remote-working procedures across the company.

Applicants must hold a bachelor’s degree in Computer Science or a closely related discipline. They should possess excellent organisational, administrative, written communication and time-management skills. Strong knowledge of Microsoft 365, cloud-based office systems and digital record management is essential.

Previous experience in office management, administration or a technology-based organisation is desirable. Familiarity with CRM systems, payroll administration, invoicing software, GDPR and remote-team coordination would be advantageous.

This is a permanent, full-time position of 40 hours per week. The salary is €35,000–€42,000 per annum, depending on qualifications and experience. Applicants must have a reliable remote-working environment and the legal right to work in Ireland.

Please submit your CV and a brief cover letter explaining how your qualifications and experience meet the requirements of the role.

NexaFlow AI Limited is an equal-opportunities employer.